5 Essential Steps to Building your Internal Communication Plan

5 Essential Steps to Creating your internal Communication Plan

How do you create an internal communications plan? These 5 steps will ensure that your plan is a perfect fit for employees with your main objectives for your business.

1. Review your current internal methods of communication

Do your employees have a hard time reading internal emails and other communications because they’re lengthy and wordy, or irrelevant? Do they not use the intranet since it seems complex?

If this happens in your organization, then your internal communication process requires to be addressed. It is the best method to determine what can be improved is to talk to your employees to be the ones who utilize the internally-focused tools daily. When you find out what their biggest issues are, and then determining what they could do to make them more effective, you’ll begin to recognize that importance of communication within your organization.

Surveys of staff, working groups or focus groups can be efficient method to discover what people’s opinions are.

2. Analyze the results

After you’ve received feedback from employees then it’s time to figure out what you can improve on and the best way to do it. What questions you should ask:

  • Do all people have access to the information they require?
  • Do staff members receive information that they don’t really need?
  • Do you have a problem that is recurring e.g. insufficient information, insufficient contact with management, employees are feeling unappreciated Communication is unclear or employee engagement is low and distractions from unneeded communications?
  • Do the company need to increase transparency? Are employees feeling that they’re not up-to-date with what they need to know to be a part in the success overall of the business?

These questions’ answers will assist determine the best strategy for improving internal communication as well as which collaboration tools will provide advantages.

Goals can be then defined by using this formula:

  1. Specific Does a particular department require specific methods of communication?
  2. Measurable What do the changes will be analyzed?
  3. Usable Are the proposed changes feasible?
  4. Relevant Are the goals relevant to the intended group?
  5. Time How is the time it will take to change the HTML?

3. Decide what technology could be improved by it.

If your company would benefit from improved communication tools, now is the perfect time to invest. They’re not expensive and can be adapted to meet your specific needs. Do you use your own intranet? Would your business benefit from the simplified internal communication techniques the intranet provides? Think about the technology that:

  • Informs everyone in the group up to date
  • Project management and planning is made easier.
  • Offers social media to facilitate interaction with employees
  • It’s simple to make use of

Numerous software tools are able to be integrated with an intranet to help facilitate communication. For instance, HR can get benefitted of Google Calendar, Planning and Development might want to utilize Trello and other departments can communicate via Slack.

When you interact with your colleagues in your company The platform must provide an enjoyable and distinctive communications experience. When you share an email, be it an email or a memo it should make people want to go through it. The message must be concise and interesting this is why the internal strategy for content is essential. Nothing is more frustrating than an inbox that is cluttered and shouts “delete without reading”.

4. Set a budget and a timeline

The amount of money available can determine the extent to which changes can be made. For instance, your business might require a brand new intranet. Or, parts of an existing intranet may just require changes, such as the addition of social networking or a section to celebrate the achievements of individuals and team celebrations, or a section for job applications. The timelines must also be established to ensure that changes are completed at the right time.

It’s also crucial to inform employees of the changes so that they are able to participate in an internal communications plan. They’ve been consulted on their views so it’s now time to implement the new channels of communication in place.

5. Review and Improve

In order for an internal communications strategy to be effective, it needs to be periodically reviewed. It must be accompanied by short and long-term goals that will be used to evaluate the success of the strategy.

Employee research can aid in this. Inquiring about what employees consider changes is also a way to create a the feeling that they are valued and as a key element of the business.

The social advocacy must also be evaluated since it is an essential aspect of the business’s success. If employees are liking and sharing your messages to them, then the strategy is effective.

It’s not always easy to make everything be successful. Allow the adjustments time and if they’re unsuccessful, then you can make adjustments. Better communication strategies is a program that is rolling which will evolve as the company grows.

Similar Posts

Leave a Reply

Your email address will not be published.